Introduction

Fleets and mobile equipment programs behave differently in the market than a single vehicle or tool policy. To keep pricing predictable, satisfy platform/enterprise contract terms, and streamline Certificates of Insurance (COIs), Summit uses a clear decision framework for placement and endorsement coordination. This guide documents that framework, the data we collect, and sample COI language you can use in platform contracts. For core coverages referenced below, see Summit resources for Commercial Auto, Contractors, Commercial Property, Builder’s Risk, and Commercial General Liability. If you experience a loss, visit Claims Support.

Fleet Thresholds and How We Place Them

Summit places equipment and vehicle fleets using a value-based threshold. This is a placement rule of thumb designed to align with common insurer appetites and to speed up contract compliance reviews; it is not a legal requirement and may be adjusted based on underwriting feedback.

Path A — Sub‑$40k total values: scheduled items on an equipment floater

When the combined value of mobile equipment and/or vehicles is below CAD $40,000:

• We place a scheduled equipment floater with itemized limits per unit or tool set.

• Advantages: granular valuation per item; straightforward theft/breakage claims handling; minimal reporting requirements.

• Considerations: must update the schedule when you add or dispose of items; per‑item limits cap recovery.

• Typical supporting coverages: CGL for third‑party injury/property damage arising from operations (CGL overview); property coverage at your premises for non-mobile assets (Commercial Property).

Underwriting data we collect (Path A):

• Description, make/model, serial numbers/VINs, year, and replacement cost per item.

• Primary storage/garaging postal codes and premises protections (locks, alarms, fenced yard).

• Usage profile (job types), radius of operation, and any leased/borrowed equipment arrangements (see Contractors).

Path B — ≥$40k total values: blanket limits + declared locations + PNC/Waiver language coordination

When the combined value is CAD $40,000 or more, we optimize for scalability and contract compliance:

• We place a blanket equipment floater (or inland transit/equipment form) with an aggregate blanket limit and a maximum per‑item sublimit.

• We declare operating/garaging locations and typical territory; we add/location‑specific theft protections as requested by underwriters.

• We coordinate liability endorsements to match platform or enterprise contract terms: Additional Insured (ongoing/completed operations where applicable), PNC, and Waiver of Subrogation, aligned with your CGL and Commercial Auto policies.

Underwriting data we collect (Path B):

• Consolidated equipment inventory with replacement costs and high‑value flags (to test per‑item sublimits).

• Declared locations/garaging and security; transit profile (radius, frequency, bailee exposures).

• Contract/Platform insurance terms requiring Additional Insured, PNC, Waiver, Notice of Cancellation, or specific limits.

• Driver details and MVRs where commercial auto is in scope (see Commercial Auto).

Sample COI and Contract Language for Platforms

Use the following sample clauses when a platform or enterprise customer requests specific insurance wording. Final wording must match the insurer’s issued endorsements and policy terms. Availability varies by insurer and jurisdiction; Summit coordinates endorsement requests with carriers.

• Additional Insured (CGL; operations as required by written contract): “The Platform, its subsidiaries, affiliates, and their respective directors, officers, and employees are included as Additional Insureds with respect to liability arising out of the Named Insured’s ongoing operations performed for the Additional Insured where required by written contract.”

• Additional Insured (completed operations; if required): “Coverage for the Additional Insureds applies to completed operations where required by written contract, subject to policy terms, conditions, and exclusions.”

• Primary and Non‑Contributory (PNC): “Insurance afforded to the Additional Insureds under the Commercial General Liability policy shall be primary and non‑contributory with any other insurance maintained by the Additional Insureds to the extent required by written contract.”

• Waiver of Subrogation (CGL/Property/Equipment/Auto as applicable): “The Insurer waives any rights of subrogation against the Platform and its affiliates to the extent required by written contract and allowed by law.”

• Notice of Cancellation (subject to policy conditions): “The Insurer will endeavor to provide [30] days’ prior written notice of cancellation or material change to the Additional Insureds where required by written contract.”

• Limits and schedules (example placeholders; complete to match your policies): “CGL: CAD [2,000,000] per occurrence. Commercial Auto: CAD [2,000,000] third‑party liability. Equipment Floater: Blanket limit CAD [X], maximum per‑item sublimit CAD [Y].”

• Territory and locations (if requested): “Coverage applies to operations conducted at declared locations and within the policy territory as scheduled with the Insurer.”

Data Checklist to Quote and Bind

Provide the following to accelerate quoting and endorsement issuance.

• Equipment and tools

• Itemized list (Path A) or inventory with replacement cost roll‑up (Path B)

• Serial/VINs for tracked items; age, condition, security features

• Storage/garaging addresses and security (locks, alarms, CCTV, fenced yard)

• Transit profile: owned vehicles vs. third‑party carriers; typical jobsite types

• Vehicles (if Commercial Auto in scope)

• VINs, model years, GVWR; usage (service, delivery, hauling), radius

• Driver roster, license class, experience, loss runs/MVRs

• Garaging postal codes and any aftermarket modifications

• Contracts and platforms

• Full insurance section with endorsement requirements (AI/PNC/Waiver/Notice)

• Requested COI specimen or platform portal instructions

• Any nonstandard requirements (e.g., project‑specific aggregates, per‑project endorsements)

Placement Workflow and Turnaround

• Discovery call and document intake (inventory, contracts, loss history).

• Market selection and structure confirmation based on the $40k threshold and underwriting appetite.

• Quote round with endorsement feasibility check against required COI wording.

• Bind, issue endorsements, and generate COIs; load to platform portals if applicable.

• Post‑bind service: schedule maintenance (Path A) or quarterly inventory attestation (Path B), contract reviews, and claims advocacy via Claims Support.

Practical Notes and Common Pitfalls

• Keep values current: schedule and blanket programs both rely on realistic replacement costs.

• Don’t copy unsupported COI wording: COIs must reflect issued policy endorsements.

• Align liability and equipment terms: if a platform requires AI/PNC on CGL, confirm any knock‑on requests for Auto and Equipment forms.

• Builder’s Risk is different: use Builder’s Risk for structures under construction; equipment floaters cover mobile property, not the work in place.

Disclaimers

• This guide reflects Summit’s placement approach for Canadian clients outside Quebec and general market practices as of November 20, 2025.

• Coverage is always subject to specific policy terms, conditions, exclusions, and insurer approval. This document is not legal advice.

Related Summit Resources

• Commercial Auto

• Contractors

• Commercial Property

• Builder’s Risk

• Commercial General Liability

• Claims Support